Exhibitor FAQs

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Exhibit Frequently Asked Questions (FAQs)

Hospital Medicine 2018 is expecting record attendance in Orlando!  HM18 offers companies the best exposure and access by providing a unique venue for exhibitors to meet hospital medicine professionals of varying levels of influence and from across the country.

HM18’s Exhibit Hall will be Cypress Ballroom at the Orlando World Center Marriott.

Host Hotel: Orlando World Center Marriott, 8701 World Center Drive, Orlando, Florida 32821

Pricing for exhibit space is determined by booth size and location using the below rates:

Standard booth pricing:

  • 10’x10’ Inline Booth: $3,000
  • 10’x10’ Corner Booth: $3,300
  • 10’x20’ Corner Booth: $6,725 (Limited availability)
  • 10’x30’ Inline Booth: $38 per square foot (Limited availability)
  • Island Booths (20’x20’, 20’x30’, 30’x30’): $40 per square foot (Limited availability)
  • Nonprofit 10’x10’ Inside Booth: $2,100*

Premium booth pricing:

  • 10’x10’ Inside Booth: $3,300 (Limited Availability)

Custom booth spaces are available; please inquire for pricing.

*Nonprofit booths are available in a designated section on the Exhibit Hall floor (marked in gray on exhibit map).

Booth space includes the following:

  • Full Pipe and Drape (8’ high back drape wall and 3’ high drape side rails** (except Island Booths)
  • One 7”x44” Identification Sign (except Island Booths)
  • Two complimentary Exhibit Hall badges and one discounted conference registration per 10’x10’ space***
  • Breakfast and Lunch for registered booth staff on both exhibiting days
  • Pre- and post-meeting registration physical mailing list for one-time use
  • Use of the HM18 logo on physical mailing, on company website and in email signatures
  • Listing on HM18 website, Exhibit Hall map and in the HM18 At Hand app
  • Opportunity to participate in the offered attendee engagement activities
  • Exclusive access to SHM’s Exhibitor Service Center
  • Recognition ribbons (if applicable)

**Corner Booths can choose to keep the side 3’ drape or remove it onsite.

***For full details about Exhibit Hall badges and discounted conference registration, please see view page 24 in the Exhibitor & Sponsorship Catalog.

Table(s), chair(s) and any additional furniture are available for rental through SHM’s official decorator, Hargrove, Inc., and are not included in the booth space price. This year’s Exhibit Hall is carpeted and carpeting is not required unless your company chooses to purchase it.

Installation:

  • April 7, 2018: 3:00 – 7:00 p.m.
  • April 8, 2018: 8:00 a.m. – 6:00 p.m.

All exhibits must be installed by 6:00 p.m. on April 8, 2018. Any exhibits not installed will be done so at exhibitor’s expense.

Dismantling:

  • April 10, 2018: 2:00 – 6:00 p.m.
  • April 11, 2018: 8:00 a.m. – Noon

Registration should be completed online to ensure you receive your preferred booth location. The HM18 Exhibit Map is updated in real-time. All registration forms are received in real-time and reviewed and processed during SHM business hours. Payment will not be processed until approval is granted through the SHM Exhibits Team.

For companies that are not able to register online: download the PDF version of the registration form here.

The Orlando World Center Marriott is the official headquarters hotel for HM18.

Address: 8701 World Center Drive, Orlando, Florida 32821

Discounted room rates of $229.00 (single/double occupancy plus tax) are available for reservations made on or before March 16, 2018 (or for as long as rooms are still available in the block). All reservations made after March 16, 2018, or earlier if the room block becomes sold out, will be confirmed on a space-available basis at the prevailing rack rate.

Additional accommodations are available at the Courtyard Orlando Lake Buena Vista in the Marriot Village.

For additional information or to reserve your accommodation, please click here.

SHM offerings the following promotional opportunities:

  • Pre- and post-meeting registration physical mailing list for one-time use
  • Use of the HM18 logo on physical mailing, on company website and in email signatures
  • Listing on HM18 website, Exhibit Hall map and in the HM18 At Hand app
  • Automatic inclusion in SHM’s Exhibitor BINGO
  • Upgrade options; Exhibitor Passport, mobile app job postings
  • Sponsorship and advertising opportunities

To learn more about SHM’s promotional opportunities, please click here.

Quick Links

Become an Exhibitor
Exhibitor & Sponsorship Catalog
Exhibit Map
Reserve your booth
Registration Form
Contract, Rules & Regulations
Exhibitor Resources

My company is a registered exhibitor and I have some more questions; help!

Contact Us

Have additional questions? SHM’s Exhibit Team is available to answer your questions!

Email us: exhibits@hospitalmedicine.org

Call: 800-843-3360

Exhibits Team:

Samantha Regosch
Education & Meetings Project Manager, Exhibits Logistics Lead

Email:
sregosch@hospitalmedicine.org
Phone:
267-702-2673

Theresa Jones
Manager of Business Development, Sponsorships and Advertising Lead

Email:
tjones@hospitalmedicine.org
Phone:
267-702-2653

Nyla Nicholson
Education & Meetings Project Coordinator, Exhibits Team

Email:
nnicholson@hospitalmedicine.org
Phone:
267-702-2658